Shared Care Record logo

The Shared Care Record is a digital record system that will improve the delivery of care by joining up information which is currently held in separate records and databases by health and social care services across Cambridgeshire and Peterborough. It will enable clinicians, admin staff and social care professionals to see information about a person’s health and social care record in one place.

Sharing information across services within our region will become easier and bring significant benefits for users and those we care for. It will help to improve the care and support provided as well as reduce the time spent on administration to co-ordinate care across our different services. Having the Shared Care Record in place will allow us to make the most of the technology we already have and bring benefits to users and the people who access our services whilst we continue to invest in digital services.

The Shared Care Record will provide:  

  • A read-only summary view of data already held elsewhere
  • Access to multiple records in one place
  • Better co-ordinated and seamless care
  • Quicker diagnosis and treatment
  • More time to spend on clinical care
  • Less paperwork and avoidance of repetition
  • Fewer unnecessary clinical tests
  • More accurate prescriptions
  • Better health and social care planning

 

Detailed health and care professionals' FAQs

Shared Care Record news

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Change Release Paves the Way for New Data Feeds

Change Release Paves the Way for New Data Feeds Key features to progress the de...

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GP Connect Structured Data Goes Live in New Dashboard View

More data has been released into the Shared Care Record from Primary Care for us...

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Pre-launch Survey finds out what Council users expect from access

A pre-launch survey sent to active users of the Shared Care Record in Cambridges...

Who is involved?

The Integrated Care System’s (ICS) health and care partners involved in Shared Care Record for Cambridgeshire and Peterborough are listed below:

  • 87 general practices, grouped into 22 Primary Care Networks
  • Cambridge University Hospitals NHS Foundation Trust
  • Cambridgeshire and Peterborough NHS Foundation Trust (CPFT)
  • Cambridgeshire Community Service NHS Trust (CCS)
  • Cambridgeshire County Council (CCC)
  • NHS Cambridgeshire and Peterborough (the local Integrated Care Board, ICB)
  • North West Anglia NHS Foundation Trust (NWAFT)
  • Peterborough City Council (PCC)
  • Royal Papworth Hospital NHS Foundation Trust (RPH)

Data Available

Phase 1 went live 16 May 2023:

Data was made available in the Shared Care Record from existing records in National Services, Primary Care (GPs), Mental Health and Community Health Services across the Peterborough & Cambridgeshire ICS area.

Phase 2 is making progress:

A planned delivery programme will see additional data being released from each partner and user accounts activated.

Current Content @ 16/7/24

 

Data Avaliable

Organisation

Speciality

Data Available

North West Anglia Foundation Trust

Acute Hospital
  • Appointments (Inpatient & Outpatient)
  • Care Episodes
  • Diagnosis
  • ED Attendances (Encounters)
  • Follow Ups/Diary Recall

Primary Care

(SystmOne)

GPs
  • Allergies
  • Appointments
  • Care Episodes
  • Diagnosis
  • Encounters/Attendances
  • Family History
  • Follow Ups
  • Immunisations
  • Medications
  • Observations
  • Patient Demographics
  • Problems
  • Procedures
  • Referrals
  • Templates
  • Test Results

Cambridgeshire Community Services

Community
  • Allergies
  • Appointments
  • Care Episodes
  • Diagnosis
  • Encounters/Attendances
  • Follow Ups
  • Immunisations
  • Medications
  • Observations
  • Problems
  • Procedures
  • Referrals
  • Templates
  • Test Results

Cambridge and Peterborough Foundation Trust

Mental Health
  • Allergies
  • Appointments
  • Care Episodes
  • Diagnosis
  • Encounters/Attendances
  • Follow Ups
  • Immunisations
  • Medications
  • Observations
  • Problems
  • Procedures
  • Referrals
  • Templates
  • Test Results

Cambridgeshire County Council & Peterborough City Council

Adult Social Care
  • Alerts & Risks
  • Assessments
  • Family History
  • Key Worker Information
  • Patient Demographic
  • Referrals
  • Support Reasons

My Care Record

Our Sharing Framework – all ICS partner organisations have signed up to the ‘My Care Record’ information sharing framework which describes our commitments to sharing information legally, safely, and responsibly. This framework also dictates the conditions under which we can share information for the purpose of providing care.

For more information about My Care Record please visit our regional (East of England) website

–  My Care Record - Home

Objecting to Share: GDPR (General Data Protection Regulations) provides the legal basis to share information between health and social care services when it is needed to deliver direct care. Within this, there is a requirement to be transparent with the public about how information is shared. Any individual who has a health or social care record is allowed to object to their data being shared in this way.

Members of the public can object to their records and information being shared between health and social care partners in the Cambridgeshire and Peterborough Integrated Care Services (ICS) area via My Care Record.

However, it is important that anyone thinking of objecting to share their information first considers the following points before reaching a decision:

  • Not allowing access to health and social care records may affect the care a person can receive when they need it.
  • Only health and social care professionals (clinical and non-clinical) delivering direct care are allowed to access people’s information. They will need to see a person’s history and records to be able to provide the best quality care they can.
  • If health and social care professionals cannot access the records and information they need, they will have to ask for that information either by contacting the relevant health service direct or asking their patient. This may result in delays in the provision of care.

It is also important to remember there may be occasions when an objection to share may not be upheld. For example, if it is in the public interest for information to still be shared. This may be when there is a safeguarding issue or when an individual may be at risk of harming themselves or other people.

If someone still wishes to object to sharing their information and medical records via My Care Record, they will need to complete this form.  Further information about My Care Record can be found on the regional website  My Care Record - Home

If a member of the public has a question or complaint relating to data protection, they can email their questions or concerns to cpm-tr.mycarerecord@nhs.net

Training and Resources

Training Resources

Training Pack has been developed for staff to access . Your own organisation will advise you if they are providing additional or more specific training.

As access for each partner is via a link in existing EPR or record systems, Quick Reference Guides are also available to download illustrating how to access the Shared Care Record, find patients, search, filter and expand data.  You can find Quick Reference Guides for SystmOne, Mosaic, Lorenzo and e-Track on the Future NHS Site - Cambridgeshire & Peterborough Shared Care Record – Connecting People, Connecting Care - FutureNHS Collaboration Platform

If you are unable to access the Future NHS site, please email the Shared Care Record team for a copy of the Quick Reference Guide for your organisation - cpm-tr.cpstpdigital@nhs.net

Shared Care Record logo

The Shared Care Record brand and logo is used for all internal communications to staff across the Cambridgeshire and Peterborough ICS area. The Shared Care Record can be described as the technology, or single system that will securely join up information and data currently held in separate records.

My Care Record logo

The My Care Record brand and logo is used for all public facing communications. My Care Record is an approach to improving care by joining up health and social care information and data.  My Care Record is not the technology or the system - it supports providers to use technology such as shared care records to join-up information securely.

Communications Materials:

There is a range of communications materials and social media assets available for ICS staff and partners to access and use to support the delivery, implementation, and use of the Shared Care Record.  These materials and assets can be used to support and strengthen campaign messages and include summary information in different languages.

Please visit our regional My Care Record website to access and download all available resources.

The Future

We continue to work on solutions for the future expansion of the system and to pull in and make available information from a range of related health and care organisations. As an example, Cambridgeshire Community Services Dental Team has already proactively approached us to get access to the Shared Care Record.

The Dental Service clinical team identified the following information as being beneficial to them for the purpose of administrating and treating people who need their special care dentistry services.

This information is often difficult to get directly from the patient:

  • Current medication list
  • Medical history
  • Ongoing medical conditions
  • Allergies

Dental Service users will be able to access information in the Shared Care Record when Phase 2 is live.